Frequently Asked Questions

• One database principal. Nako automatically links to your payroll through ODBC to update and maintain employee records.
• Employee records are automatically loaded and changed from your payroll into the Nako Software.
• Eliminates ghost employees and incorrect capturing of employee records and data.

• ODBC is the abbreviation for “Open Data Base Connectivity”, which is a standard database access method developed by Microsoft.
• A data source must be defined for each payroll company. This will be done via the ODBC administration tool where your payroll will create a Username and Password with specific access rights for each payroll company in order to ensure confidentiality.
• ODBC is only a “One-Way” integrator from your payroll to the Nako application. No data in your payroll can be changed or altered in any way by using ODBC.

• Shift rules can be added and changed by the Nako Administrator.
• Multiple shift allocation per employee with automatic shift rule application.
• Accommodate unlimited shift rules per employee, group and departments.
• Shift allocation over any period of time. From one day into the next.
• Automatically add allowed break time for specified employees. Grace period on bathroom breaks, short interval, rest periods and many more with set specific times.
• Automatic lunch break allocation, lunch period detection.
• Nako automatically splits shift rules between the various types of shifts.
  Example: When an employee starts work on a Normal working day and the shift ends on a paid public holiday, Nako will automatically apply the normal working day rules up to midnight and the remainder of the shift will be calculated according to the paid public holiday shift rules. The same rule applies to weekend and Sunday shifts.
• Set specific grace time, rounding off and setting start and end times to specified shift rules.
  Example: When an employee comes in 5 minutes prior to the start time of an applicable shift, Nako can allocate the time to either the next shift or apply time to current shift or split both rules.
• Various overtime calculation rules daily and periodically.
• Allocate overtime on any type of shift according to shift rules per day or per period with minimum working hours required for overtime allocation.
• Bargaining council rules on shifts and levies.

• Standard Report features
• Company logo and contact details displayed on all reports
• Printed on and by displayed on all reports for auditing purposes
• Portrait or Landscape option on all reports
• Export to CSV (MS Excel) on all reports
• Attendance Register
• Roll call report on a specific date and time
• Attended and absent summary or detail per department
• BCEA specification attendance register
• Late arrivals and early leavers shown per shift (day)
• Standard Employee Report (Timesheet)
• Basic report per employee per period
• Basic summary per department per period
• Employee data information report
• Employee Report
• Fully customizable template driven. Nako users can define own templates
• Detail or summary data per employee or department
• Custom column specification and combination of data
• Absenteeism Report
• Add custom reasons for absent employees
• Link absent employees to a specific shift or leave type
• Detailed absenteeism report

• Time entries can be adjusted manually by the authorized Nako user per employee.
• Multiple time entries can be exported to MS Excel, altered and imported back into Nako.
• Employee history transactions can be imported into Nako from MS Excel.
• All history records remain in Nako and can be viewed or printed at any time.
• All time entries that are changed, added or deleted by a Nako user are recorded into Nako’s Audit Trial Report.
• Comments can be added to individual clockings and viewed on the Employee report.

• Export employee hours and units in all the payroll formats.
• Automatic rounding of totals before export available.
• Automatic minimum and maximum requirement for daily shift rules.
• Export leave hours/days to payroll for hourly paid employees.
• Subtract short hours for fixed salary employees according to shift rules.
• Export multiple payroll batch layouts per payroll company.
• Payroll export report for auditing purposes.

• Multiple user accounts with specific restrictions to all fields in Nako.
• User restrictions can be defined between View, Add, Edit and Delete functionality.
• User access requires Nako Username and Password.
• Nako users can change their own password. (Current passwords are masked.)
• Nako User Support (As per licence agreement):
• Nako users must be trained on the Nako system.
• Nako users will have access to make use of the Nako Call Centre.
• Nako users can be assisted via Remote Access.
• On-site consultation.

• Automatic software update and installation when connected to the internet.
• Automatic annual license renewal system for seamless and uninterrupted user access.
• ODBC compliant for external reporting needs such as Alchemex Reporting and Crystal Reports.
• Public holiday dates are automatically updated when connected to the internet.

• With the use of this device you are not limited to a specific point of clocking in or out.
• The data will be sent to the server automatically via secure server connection.
• dfoScanners can be connected via the internet (ADSL or 3G) to a fixed external IP address.

• Biometric devices used for both access control and time and attendance.
• Multiple time zones and door control setups in any working environment.
• Multi operation such as doors, turnstiles, gates and booms with Normal Open and Normal Close functionality.
• Anti tamper mode with additional security module on doors.
• Fake finger detection to deflect intruders.
• Duress indicator when activating designated fingerprint for silent alarms.
• Door alarms to indicate long periods of doors being open.
• Door release on Fire alarm in software according to user access control.
• If an employee tries to access an unauthorized “door” access will not be granted but the software will record the user details with date and time.